Accounts Payable Clerk | Corporate Office

Job Summary

As a member of the Accounts Payable Team, this individual is responsible for performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Emphasis for this role will be supplier maintenance in Oracle. This includes supplier setup and modification, documentation, maintaining SOX requirements, and IRS TIN matching.

Essential Functions

• Supplier Setup and Modification
  • Communicates with internal and external customers to ensure all required documentation is received and reviewed for validity and accuracy
  • Follows established procedure for approvals and support documentation regarding supplier changes and additions
  • Maintains support documentation in an efficient and organized manner
  • Verifies supplier insurance requirements are met utilizing third-party software (Compliance Depot)
  • Completes IRS TIN matching
  • Communicates with AP processors as needed to ensure invoices are processed timely and correctly following the setup or modification of a supplier
  • Complies with all established reporting requirements

• Investigates discrepancies, apparent errors or deviations from policy. Communicates and makes corrections as needed.
• Performs analysis, research and reconciliation of accounts routinely and as directed.
• Possesses knowledge of computers and has experience with accounts payable processing software, specifically Oracle, and Microsoft office software.
• Demonstrates ability to maintain confidentiality of supplier information.
• Ability to report to work on time and perform job responsibilities independently and in a timely manner with occasional overtime as necessary.
• Must have a strong ability for organizing and prioritizing work to meet deadlines.
• Demonstrates strong communication, analytical, and problem-solving skills.
• Must have team building and interpersonal skills with the ability to establish and maintain effective working relationships with supervisors, co-workers and the public.
• Possesses the temperament and good judgment to effectively deal with internal as well as external customers and suppliers.
• Must be able to make calls to internal customers and suppliers to clarify questionable documentation.
• Must be able to multitask and maintain focus through interruptions while maintaining attention to detail.
• Must be able to operate standard office machines (telephone, computer, copier, and fax machine).

Qualifications

• High school diploma required; Bachelors degree in accounting preferred
• 3 – 5 years’ experience in providing both administrative and financial support in a corporate environment maintaining supplier records in a computerized A/P environment.
• Customer service experience.
• Knowledge of PO matching preferred.
• Familiarity with clerical practices, office procedures, and automated equipment.
• Good analytical skills.
• Knowledge of general accounting and bookkeeping principles, as well as of any relevant accounting software.
• Knowledge of the multifamily industry including relevant supplier management software.

And here’s the fine print HR wants you to know:

• Job is intermittently sedentary but requires mobility (i.e., climb stairs)
• Will use some repetitive motion of hand-wrist in using computer and writing
• Works in a typical office setting
• Emotional stability and personal maturity are important attributes in this position
• Must handle stressful, urgent, novel and diverse work situations on a daily basis
• May require long hours and odd schedules (including weekends)
• Position requires periodic travel by automobile to handle work-related activities
• May require airline travel, out-of-town and /or overnight trips
• Attendance and punctuality is essential for success in this position
• Hazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPE
• Contact your HR team for the position’s Physical Demands Analysis

This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.

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