Administrative Assistant/Receptionist

If you have strong administrative skills and love variety, apply for our administrative assistant receptionist opening. In this role, you will manage the Chicago Corporate front desk and reception needs, maintain office facilities, and support executives in various administrative tasks.  

Compensation and Benefits:

• Apartment Rental Discount at an AMLI apartment
• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability and Parental Leave
• Tuition Reimbursement
• Time Off – Vacation, personal, sick, and company holidays

ADMINISTRATIVE SUPPORT:

• Assist with travel needs such as airfare, hotel, car rental, planning, and research.  
• Produce accurate expense reports for various executives using Workday Expense software.
• Work with the accounts payable department to distribute postal mail. Prepare outgoing office mail, including express shipments, certified mail processing, and messenger service requests as needed. 
• Assist the office manager in setting new users up on the UPS portal. 
• Assist with catering requests for office and departmental meetings or events as needed. 
• Assist with recognition events and volunteer activities for the region.

RECEPTION COVERAGE:

• Answer, screen, and direct incoming calls and appropriately route them to others. 
• Welcome in-person AMLI guests 
• Assist with new employee setup as needed.

FACILITY ASSISTANCE:

• Review/Maintain/Order office and kitchen supplies and restock as needed-complete cost comparison research on office supplies.
• Submit building maintenance requests.
• Submit visitor requests as needed.
• Maintenance of the printer cartridge inventory and reorder when needed. 
• Coordinate service calls for printers, copiers, and postage machines with the appropriate vendor.
• Empty/load dishes in the dishwasher and run the machine when needed, placing clean dishes in cabinets.

QUALIFICATIONS: 

• High school diploma or GED required; associate or college degree preferred. 2- 3 years of administrative support experience. Strong working knowledge of Microsoft Office Suite is required-typing speed minimum 50+ wpm required and experience managing reception phone system. 
• Experience with expense reports required
• Experience with Workday is a plus

Employees are regularly required to use their hands to work on the keyboard and take and hear on the telephone. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, color vision, depth perception, and the ability to adjust focus. The employee must occasionally lift and move up to 50 pounds or more.

AMLI Residential is one of the preeminent multifamily companies in the nation, focusing on developing, acquiring, and managing luxury apartment communities. This position is located in downtown Chicago, close to all public transportation. 

AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.